Jubilee Hall Terms & Conditions

Jubilee Hall Terms & Conditions

Conditions of Jubilee Hall letting

Jubilee Hall

Below are our conditions of hiring which are designed to protect both parties

  1. The Jubilee Hall Management Committee undertake the management of the hall on behalf of Sonning PCC who shall be here after referred to as the Lessor.
  2. Parties occupying the Hall, other rooms or property (hereafter referred to as the Hirer) Will be responsible for the building in their care and its contents and fabrics, for any damage which may be caused during the time of occupation, and for the behaviour of all persons using the premises.   The Hirer shall be responsible for maintaining good order and behaviour of persons using the accommodation, including the car park and garden. In the event of failure to comply) with this condition. The Lessor reserves the right to terminate the hire at any time.
  3. The Lessor at his discretion may request a deposit against the costs of possible damage prior to accepting a booking.
  4. The Lessor will not be responsible for or accept any liability whatever for any loss, theft, damage or injury sustained on the Hirers property.
  5. The Hirer shall not use the premises other than for the purpose stated on the hiring agreement. Any member or servant of the Lessor (if on the business of the Lessor) shall be admitted into the Hall during the time of any party, lecture or entertainment of any kind.
  6. Any licences required by the Copyright Act shall be the responsibility of The Hirer who hereby indemnifies the Lessor against any infringement which may occur as a direct result of this booking.  No excisable liquor shall be supplied or sold directly, or indirectly during an event at which a charge is made. unless a n Occasional Licence to cover such sale or supply has been obtained by the Hirer before the event and the Hirer has indicated a desire to sell or supply alcoholic beverages on the Hire Application Form.
  7. Hire charges are to be paid before the day the Lessor occupies the Hall.
  8. All Scenery used must be fireproof, electrical and mechanical equipment and installation shall meet current safety standards, conform to the requirements of the licensing authority and be PAT tested as appropriate.
    1. It is the responsibility of the Hirers to set out the premises to their own satisfaction. As the hirer you are the responsible person for the event/function, etc. you have legal duties with regards to the safety of those persons assisting or attending the event. Please read carefully and comply with the attached Emergency plan for The Temporary Responsible Person
    2. If the Hirers wish to bring any equipment onto the premises then this shall be agreed with the Lessor prior to the event and must be removed within twenty four hours after the event. The Hirer agrees that any equipment left longer than this period can be disposed of.
    3. Any decoration of the Hall is to be restricted to table decorations or those of a free-standing nature. NOTHING is to be affixed to the walls, doors, woodwork or other parts of the building. Under no circumstance must Drawing Pins, Blue Tack, or Sellotape be used.
    4. The Hirer is responsible for ensuring that all relevant health and hygiene legislation and regulations are complied with in respect to preparing and serving food.
    5. It is THE HIRERS responsibility to remove any food before the building is vacated. The time shown under “Time to” in the dates required section will be the time by which the accommodation., including garden and car park. MUST BE CLEARED UP AND VACATED.  The Hirer shall ensure that the accommodation is left in a clean and tidy condition and that all rubbish is put in the bags provided in the kitchens. In the event of failure to comply with this condition The Lessor reserves the right to recover the cost of rectification from The Hirer and/or to refuse to refund the damage waiver.
  9. At the end of each hiring The Hirer shall be responsible for ensuring that the building is secure and the final exit door is locked.
  10. IN ORDER TO COMPLY WITH OUR LICENCE NO MORE THAN 200 PERSONS SHALL BE ALLOWED ON THE PREMISES.
  11. A non refundable booking deposit of 25% general hire, and £25.00 for functions shall be paid before the booking can be confirmed.
  12. A booking period may be shared between organisations but must be subject to the prior approval of the lessor.
  13. The Hirer shall ensure that any activities for children comply with current child protection regulations and provisions, and that only fit and proper persons have access to the children.
  14. The Hirer shall be responsible for keeping all emergency exits and fire fighting equipment accessible. Such equipment must not be removed from its normal position. Tables and/or seating must be arranged to take note of notices on layout and aisle width which are displayed in each hall.
  15. The Hirer shall not hold or store any materials that fall within COSHH regulations.